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COVID-19 Workplace Modification Request for Employees

As part of the institutional response to the COVID-19 pandemic, Texas State University is committed to supporting our students and employees who are in higher health risk categories. The University has implemented significant proactive measures to help safeguard the health and safety of our students and employees while remaining committed to considering additional modifications on a case-by-case basis.

Measures implemented to safeguard our community beginning summer II, 2020, include:
• requiring protective face coverings
• decreasing the density of classrooms, shared offices, and co-curricular events,
• enhanced cleaning and disinfecting protocols, and
• communicating the university’s expectations for personal and public health measures.

Announcement Regarding Summer II Workplace Modifications:


ANNOUNCEMENT: The University has extended remote work procedures for Summer Session II 2020.  Please note that your supervisor may have you fulfill a remote work request via the SAP portal in order to continue your remote working arrangements.  If you requested modifications for Summer II and your request has not been resolved by this action, please reach out to

The academic and workplace modifications implemented for summer II 2020 and fall 2020 are based on the Center for Disease Control and Prevention’s (CDC)  list of conditions that may place individuals at a higher risk for serious illness and/or complications from COVID-19:

1.    People 65 years and older

2.    Pregnancy

3.    People of all ages with ongoing underlying medical conditions, particularly if not well controlled:

•    Chronic lung disease such as emphysema, chronic bronchitis, or idiopathic pulmonary fibrosis, or cystic fibrosis

•    Moderate to severe asthma

•    Serious heart conditions such as heart failure, coronary artery disease, cardiomyopathy, or congenital heart disease

•    Immunocompromised conditions such as cancer treatment, bone marrow or organ transplantation, immune deficiencies, poorly controlled HIV or AIDS, and prolonged use of corticosteroids and immune weakening medications

•    Severe obesity (Body mass index of 30 kg/m2 or higher)

•    Diabetes, type 1 or 2 or gestational

•    Chronic kidney disease requiring dialysis

•    Liver disease such as cirrhosis or chronic hepatitis

•    Hemoglobin disorders such as sickle cell disease and thalassemia

•   Neurological Conditions

•    Cerebro Vascular Disease


Safety Measures Guidance



Request Process and Timeline

If you are in a higher risk group and want to request a modification related to COVID-19, please follow the link below and complete the appropriate Special Request Form. Individuals who are 65 years of age or older do not have to provide additional medical documentation. Individuals who have an ongoing underlying medical condition will need to provide evidence of their condition.

To ensure the timely review of all requests, please submit by June 29, 2020 for Summer II and by August 1, 2020 for Fall 2020.   

Note: Student employees should submit the employee workplace request for all employment related modifications.

Individuals who have an ongoing underlying medical condition will need to provide evidence of their condition. This documentation can be either a letter from the health care provider, or the health care provider can complete and submit the COVID-19 Health Care Verification Form:

Fernando Rojas

ADA Compliance Coordinator 

Office of Institutional Compliance

(512) 408 1201